Creative video production agency: Onboarding can greatly impact a company's processes and efficiency. Therefore, successful onboarding should minimize disruption within the teams, streamline any old and new processes and try to avoid any gaps in current work being provided. Transitions can be daunting for upper-level management and are not decisions that should be taken lightly. To ensure a smooth transition it is vital that all involved are properly trained and armed with the correct tools and information they will need. Best practices should be analyzed and followed closely. An encouraging, respectful, and learning environment should be nurtured. And of most importance is open communication between all stakeholders, this cannot be stressed enough.
The workload of the project is assessed, this includes nature of work, origin, frequency, volume, and seasonality. Future projections are then more accurately forecasted based on this analysis and the agency can be better prepared for a higher or lower workload at any time. This includes establishing a backup team for unforeseen circumstances that may require a significant unexpected workload to be produced quickly.
The goal is to minimize the demand on employees, streamline processes and complete the service offering while keeping security, reliability, and flexibility. To do this there are eight key work streams that should be followed.
Contract and legal (final contract requirements)
Finance (invoicing, fees)
People and resources (talent movement, teams, organisation)
Strategy and planning (communications strategy, research and insights, orientations)
Creative (guidelines, orientations)
Account management (ways of working, knowledge transfer, asset archives)
Technology (systems and protocols, live asset transfer)
Tools and systems (third party tools, client tools, project management)